Town of Woodland Board Meeting
Date: June 6, 2024
7:00 PM

Board/Staff Present:

Randy Beale – Mayor
Brian Christison - Commissioner
Ricky Morris - Commissioner
Raymond Eaton - ORC
Brittany Burgess - Town Clerk
Terri Bolton - Part Time Clerk

Call to Order: Mayor Beale called the meeting to order at 7 PM. Pledge of Allegiance was recited and a moment of silent reflection.

Approval of Agenda: The first item of business was the approval or amendment of the agenda. Commissioner Christison would like to amend the agenda to add Item D to Clerk’s Report - Recreation Fund, and Item A. to Maintenance Report - Trucks. Commissioner Morris made a motion to approve the agenda, Commissioner Christison seconded, and the motion passed.

Approval of Minutes: The next item of business was the approval or amendment of the minutes from the regular board meeting dated May 2nd, 2024. Commissioner Christison made a motion to approve the minutes from the regular board meeting dated May 2nd, 2024, Commissioner Morris seconded, and the motion passed.

Consideration of Bills: Commissioner Morris made a motion to approve bills, Commissioner Christison seconded, and the motion passed.

Public Comments: Mrs. Marie Harrison at 404 Hemlock St. mentions a ditch line that needs to be cleared out so she can mow it. She does not plan to fence her yard just to keep her neighbor’s dogs out and she has asked multiple times for them to keep their dogs in their own yard. She complains about her neighbor Mrs. McDermott’s dog coming into her yard and almost knocking her down, she approached Mrs. McDermott in her yard about keeping her dog in her yard. Commissioner Morris encourages her to call the Sheriff’s Department with any issues, being that the Town doesn’t have a police chief right now.

Fire Department: Mr. Robbie Collier read the monthly report. Technical Rescue Class will be held two nights next week, which will make them Rescue Certified. They ordered the new pumper/tanker last month and plan to receive it in September. Commissioner Morris asked if they had purchased the boat yet and Mr. Collier replied yes, and it is housed in the warehouse next door. The Board thanked Mr. Collier for his department and all their help.

Police Report: Commissioner Morris reports that he is trying to hire a Police Chief, but as for now we are still contracted with the Sheriff’s Department.

Clerk Report: Mrs. Burgess mentioned that Mr. Blaine Humphrey with Rivers & Associates was inquiring if the Town would like to apply for any CDBG Grants in the Fall of 2024, the Board said they would as long as they are 100% grants where we do not have to pay anything back.

a. New Clerks Institute - Mrs. Burgess informed the Board that there will be an online New Clerks class on July 10th from 8:45-4:45 and would like to suggest for her and Mrs. Bolton close Town Hall that day to attend it. The cost is $235 for each person. The Board approved.

b. Grant Project Ordinance for ARPA Funds - Mrs. Burgess proposes a Grant Project Ordinance to use our $30,000 in ARPA Funds for the new furniture needed in the newly renovated Town Hall. Commissioner Christison made a motion to approve the Grant Project Ordinance to use ARPA Funds to replace the furniture in Town Hall, Commissioner Morris seconded and the motion passed.

c. Zoning Ordinance Amendments – Commissioner Christison proposed the Zoning Ordinance Amendments that Mr. Luther Culpepper suggested; amend Article 10 Section 10-1 and Article 16 Section 16-4. The amendment of Article 10-1, item 5 should now say “stockyards, slaughterhouses, rendering plants. Internet gaming facilities also known as cyber cafes, vape shops, tattoo parlors, junk yards, and metal recycling plants”. The amendment of Article 16 should now say, “Section 16-4 (d) Specific Fencing Requirements – On any lot bordering Main Street, Spruce Street, or North Linden Street, no fence or screen more than four (4) foot high shall be erected within ten (10) feet of the street. The exemptions listed in Section 16-2 do not apply to this section. All properties adjoining Main Street, Spruce Street, and North Linden Street are subject to this section”. Commissioner Morris made motion, Commissioner Christison seconded, and the motion passed.

d. Recreation Fund - Mrs. Laureen Flood will be hosting her basketball tournament on July 20th. We will make a budget line to fund her events and any donations that she receives should be made out to the Town of Woodland - Recreation. Mayor Beale would like for her to know that she needs to have things lined up beforehand and try not to do things last minute.

Maintenance Report: Mr. Raymond Eaton read the monthly report. Mr. Eaton gave a proposal in the amount of $20,250 for patching the roads throughout town, which will be completed by Waymaker Construction. Commissioner Christison said we should table it until next month and when the time comes to pay for it, the payment should come from the remaining ARPA Funds. Mayor Beale thanks Mr. Eaton for everything.

a. Trucks - Whoever is On Call/doing rounds should have the work truck, as long as the truck does not get used as a personal vehicle. Mayor Beale suggests two commissioners sitting down with Mr. Barry Lane and urging him to use the Town vehicle correctly and if he does not then it could come to termination. Commissioner Christison worries about the situation because our town employees and vehicles are covered by our insurance, and we don’t want to be hindered by anything.

Comments from the Mayor: Mayor Beale thanks the Craft’s for attending and welcomes them to our Town.

Comments from the Commissioners: The Commissioners also thank the Craft’s for attending and invite them to attend any meetings they would like.

Public Comments: No public comments.

Adjourn: Commissioner Christion made a motion to adjourn at 8:16, Commissioner Morris seconded, and the motion passed.